Heritage Days Committee April 4, 2011 

     Meeting was held at Granville Church at 7pm with 6 Board members and 10 members present. Kim Nelson, Heritage Days Chair was residing. Deb Solem was not present, but has agreed to co-chair with Kim.

    Darren Nelson set the Tractor Cade for July 10. Registration is $10 if you drive your own tractor $30 if you drive a Heritage-owned tractor.

    Discussion about holding the Traditional Sunday Dinner was discussed and was considered cost-effective when donations were sought. Kathy Mills showed interest in heading-up the Dinner.

     Discussion on options to the Parade time; Thursday evening vs Saturday morning, ended with having it again on Saturday 9:30 am. with a motion made by Dale and Leon seconded it. It is will bought to a vote at the next Board Meeting.

   Admission to Heritage Days was discussed and for this year, it was agreed that a straight $8 (no advanced button price) per person good for both days, with 12 yrs old and under enter free. Family rate and volunteer 'privileged pass' were not fully determined. Darren suggested putting volunteer button and meal costs in the budget so it's not a financial burden on anyone to get volunteers. This is especially true with demonstrations like the sawmill and threshing that need trained workers. On the other hand, where is the cut-off for this gesture? It was suggested that 13-17 yr olds have a reduced entry rate.  Getting sponsors in order to have a free gate is the plan for 2011 but will need to be started earlier with a Sponsorship Committee. It was suggested that soliciting for sponsorship began in the fall 2010 for 2011 Heritage Days. Admission typically brings in around $8,500, so sponsors of $500 and $1,000 would be desirable.

     As has been done in previous years, the activities on the grounds need to be coordinated with the Band Stand and the daily schedules of all events be posted throughout the grounds. It would be helpful to again hand out flyers of the same at the gate. This would allow natural 'breaks' for example; the sawmill and threshing demonstrations and designated times for parades on the grounds. Announcing coming up activities from the Band Stand and over an area-wide loudspeaker would also be helpful.

      The Train Robbery enactment was discussed and voted down due to it's expense and limited entertainment budget. The need for an Entertainment Budget was discussed.

      Heritage Board voted at the March meeting to authorized paying the estimated expenses of $800-$1,000 for an Open Horse Show during Heritage Days. The Horse Show people, Paul and Heather Arens, clarified tonight, that all earnings from this Horse Show would be given to Heritage Foundation. An additional expense of clearing ground for the 600 sq ft arena with perimeter fence was discussed as well as their plan of managing horse manure.  The plastic white fencing is an option. Paul mentioned they plan to get their own sponsors to pay for their volunteer's admission buttons.

     Dale stressed that more effort and dollars needs to be designated to the Advertising Budget to promote the Heritage Days. Currently, $1,500 is in the Advertising Budget according to Laura M. The Board members are the overseers of this Budget. Question; Is the Advertising budget separate from the Entertainment budget or one in the same?

  Saturday, April 30 is the U.N.D. Big Event from 9:30am-1:00pm. Laura requested submission of what we need help on and get student volunteers. We have requested volunteer help to clean up General Store, Bierer Blg Kitchen/Dinning Room, Litter pick-up along the fences and with the Amundson Blg floor.

     The meeting was motioned to adjourn by Marilyn and seconded by Marilyn. :)

Submitted by Recording Secretary,

Karen McBride